A megaventory Document is a -multiple row- online form that includes a product and the product's quantity per row. By issuing specific Document Types you move stock in and out of your location(s). Again, depending on the Document Type (see below), a Document may also include product pricing information per row (for example, a Sales Invoice or a Sales Quote are megaventory Documents that include product pricing information. On the other hand, a Goods Inbound Document does not include pricing information and therefore, it only increases the stock). In megaventory the following Documents Types are predefined when you create a fresh account:


  • Goods Inbound & Purchase Invoice - Adds Stock and Updates the Product Costs of the products included in the Document. Abbreviated GIPI.
  • Goods Outbound & Sales Invoice - Reduces Stock and Updates Product Revenues of the products included in the Document. Abbreviated GOSI.
  • Goods Transfer - Reduces quantity of the products included in the Goods Transfer Document from one Inventory Location and Adds this quantity of products to another Inventory Location. Abbreviated GT.
  • Goods Inbound - Adds Stock without Updating Product Costs. Abbreviated GI.
  • Goods Outbound - Reduces Stock without Updating Product Revenues. Abbreviated GO.
  • Purchase Invoice - Does not Affect Stock - Updates Product Costs. It may be attached to a Goods Inbound Document. Once attached, the Goods Inbound Document will get an 'Invoiced' status. Abbreviated PI.
  • Sales Invoice - Does not Affect Stock - Updates Product Revenues. It may be attached to a Goods Outbound Document. Once attached, the Goods Outbound Document will get an 'Invoiced' status. Abbreviated SI.
  • Goods Return from Client & Credit Invoice - Cannot be issued independently but should be related to a Goods Outbound & Sales Invoice (GOSI) or a Sales Invoice (SI). By issuing this Document, you are returning products that were associated with a sale and hence you will increase product stock and update product revenues and costs. Abbreviated RTRNI.
  • Goods Return from Client - Cannot be issued independently but should be related to a non-invoiced Goods Outbound (GO) Document. By issuing this Document, you are returning products that were not associated with a sale (they were just shipped out) and hence you will increase product stock and update product costs but NOT revenues. Abbreviated RTNSC.
  • Goods Return to Supplier & Credit Invoice - Cannot be issued independently but should be related to a Goods Inbound & Purchase Invoice (GIPI) or a Purchase Invoice (PI) Document. By issuing this Document, you are returning products to your supplier that were associated with a purchase. Issuing this document will reduce product stock and update product costs. Abbreviated RTRNI.
  • Goods Return to Supplier - Cannot be issued independently but should be related to a Goods Inbound (GI) Document. By issuing this Document, you are returning products to your supplier that were not associated with a purchase (they were just received without an invoice). Issuing this document will reduce product stock and update product costs. Abbreviated RTNSC.
  • Adjustment Plus - This document is created while in the process of doing a physical inventory in the Inventory Taking page. It is used to add quantity and match the quantity of the physical count. The same document is used to log the initial quantities. Issuing this document will increase product stock and update product costs. Abbreviated ADJPL.
  • Adjustment Minus - This document is created while in the process of doing a physical inventory in the Inventory Taking page. It is used to reduce quantity and match the quantity of the physical count. Issuing this document will reduce product stock. Abbreviated ADJMI.
  • Sales Quote. Abbreviated QUOTE.
  • Sales Order. Abbreviated SO.
  • Purchase Order. Abbreviated PO.


You may create your own custom Document Types and define their behavior, names and appearance (megaventory supports a fully customizable header & footer). Document types may be created here. Moreover, you may also choose to view/hide specific columns of the Document Type in Edit or Print form.